Time & Expense Management

Get in and get out fast

A consultant’s time is a precious commodity. When consultants are entering their time and expenses, you want them to get in, get out, and back to helping your customers as quickly as possible.

FinancialForce PSA provides three intuitive ways to enter timecards. First, you can enter time in a grid by week, selecting milestones and entering your notes easily. Consultants can enter time for multiple projects per timecard, decreasing the number of cards that need to be submitted. Second, if consultants are on the same project week to week, they can simply copy from the previous week, paste or modify specific hours and submit. The third time entry method allows the consultant to copy their scheduled hours for the week and submit a timecard with a single click of a button.  

Consultants can maintain their own schedules if you like - who better to maintain the schedule than the consultants themselves? This increases the accuracy on forecasts and reduces administrative overhead.  Furthermore, FinancialForce PSA provides traceable, delegated time entry. This ensures that all time is captured if a consultant is unable to access a computer. The delegation capability is also ideal for companies that use administrators to enter time on behalf of their consultants and project managers.

Entering expenses is just as easy in FinancialForce PSA. Expenses are entered in a very intuitive way, linking expenses to resources and projects. FinancialForce Expenses is designed with the global company in mind, supporting multiple currencies and rates. Expenses are tracked in three different amounts, the incurred amount, the billable amount and the reimbursable amount, providing your business flexibility and very detailed reporting. And just like time entry, FinancialForce Expenses provides traceable, delegated expense entry with all the same benefits.

Approvals Your Way

FinancialForce PSA is built utilizing a flexible workflow and approval engine, not just fixed or canned approval processes. Although it comes “out of the box” with a defined set of approvals to kick-start an implementation, approval and routing rules can be added and customized to the way your company does business.  FinancialForce PSA delivers approval notifications where you do work. Timecards and expense reports can be approved or rejected via email, mobile device or within a browser using FinancialForce PSA.

Did you get everything?

Missing timecards is nothing new, but FinancialForce PSA allows you to track and chase down missing timecards more efficiently. The system can send out missing timecard alerts based on a region or practice making sure your teams are notified promptly in their own time zone. It also tracks when people submit their time on a historical basis so you can identify repeat offenders.  The services management and financial teams can see the status of timecards and expenses in their region or practice on a real-time dashboard, ensuring items are submitted and approved. FinancialForce PSA also helps to remind consultants to submit expenses correctly. When entering expenses,  FinancialForce PSA shows the consultant their expense limits and rates associated with their role or region. This results in a more efficient and accurate entry along with clear visibility into the items that drive billings

Highlights

• Fast, single click timecard entry
• Delegated time & expense entry
• Flexible approvals and routing
• Missing timecard alerts based on region or practice
• Expense limits & rates
• Multicurrency expense
• Secure branded portal for vendor T&E entry