Projects & Portfolios

Get the whole portfolio picture...

The financial well-being of a services team is more multifaceted than how your individual projects are doing. FinancialForce PSA gives you complete visibility and management information about your regional and practice based portfolios. It gives you an insight, in a single screen, into top down planning numbers, including internal and sub-contractor costs, to ensure you stay on track. And of course, you can always drill down to see the day to day activities generated by resources and projects in each portfolio.

This big picture view is critical to managing a consulting practice in today’s dynamic business environment. While understanding the health of each individual project is important, you can miss the internal costs you are carrying on the bench and potential resource allocation opportunities/threats in your practice at large. FinancialForce PSA provides real time insight into the cost and billings associated with running a region or practice, not just projects, so you can proactively manage the business as a whole.

...And the project details  

To accurately create the big picture view, you need the supporting details. Projects are the information cornerstone to FinancialForce PSA. All the day-to-day business transactions are captured and rolled up to a project. FinancialForce PSA provides flexible ways to set up and capture your important project data including fixed price elements as well as time and expense items. As a real-time system, there is no need to run a report or export data to Excel. In a single screen online, you can see all the inputs that drive project margins, both historical and in the future.

With the detailed project data in hand, you can set up mini portfolios, or project hierarchies to provide visibility at a higher level. The hierarchies can be defined by you, as you go. Hierarchies are ideal for complex multi geography projects and instances where multiple management views are required.

See the collaborative picture too

While FinancialForce PSA excels in capturing structured data, it also stores unstructured project information including documents, notes and attachments. And more importantly, Chatter can be used as a social and collaborative hub for your projects, serving as central place for brainstorming, alerting and problem solving. Chatter project groups can be created in a matter of seconds. Users can immediately contribute to a project stream from any department in your organization, from any location and nearly any device.

Metrics and visual dashboards to drive the business

FinancialForce PSA was borne out of running a services business in the field. Put another way, it was designed to produce meaningful and practical information to drive a services business without a lot of effort or spreadsheet gyrations. For instance, both portfolios and projects are summarized onto a single screen with all the metrics you need. Region and practice portfolios have a command center like view into the metrics that matter most. You can see plan data, actuals, backlog, utilization and see where time is being spent.

At the project level you can look at budgets, backlog, billings, expenses, internal and subcontractor costs along with all the miscellaneous costs that impact project margins. You will have insight into planned hours along with a breakdown of hours submitted, both billable and non-billable. With this information at their fingertips, project managers can quickly and effortlessly provide a project status that can be viewed online instead of spending their time creating and debugging complex spreadsheets.

Call Your Number...easily

FinancialForce PSA contains forecasting features specific to the way services teams forecast. While product oriented sales teams can compute forecasts from close dates, probability to close and the sale amounts, service teams need to combine what has been billed, what may bill and what the sales team is going to sell.  FinancialForce PSA allows a service team to quickly produce services forecasts at the portfolio level or the project level. Because it is an integrated CRM and PSA solution and has all the right metrics in place, calling your number will become more of a science then an art.

Highlights

• Region & Practice portfolio management
• Utilization & backlog tracking
• Fixed price and T&M in a single project
• Project accounting
• Project hierarchies  
• Project governance
• Services forecasting
• Project status reporting and alerts